Create Scheduler
How to create a scheduler, what the shareable URL looks like, and how to customize it
Create Scheduler
A scheduler is how people schedule time with you. This guide walks through creating one and then sharing it.
The public URL doesn't include your name or your slug. We generate a random, unguessable string for security — something like app.aura-app.ai/b/aB3kL9mNxPq7. That's the URL you share.
Create one
Step 1: Open Scheduler
Click Scheduler in the sidebar. You'll see any existing schedulers here, or an empty state if this is your first.
Step 2: Click "Create Scheduler"
The form has a few sections — basics, hosting, availability. Walk through each.
Step 3: Basics
| Field | What it does |
|---|---|
| Name | Internal label. Used in your Scheduler list and in analytics. Not shown to the people booking. |
| Duration | How long the meeting is. 15, 30, 45, or 60 minutes. |
| Slug | A label for you. Helps you find the link in your dashboard. It does not appear in the public URL. |
Step 4: Who hosts
Pick yourself (most common), or set up a round-robin pool where bookings rotate among multiple team members. See Round-Robin for setup.
Step 5: When you're available
| Setting | What it does |
|---|---|
| Weekly schedule | Your hours per day. Defaults to Mon-Fri, 9-5 in your timezone. |
| Buffer time | Minutes between meetings (great for note-taking — try 10 or 15). |
| Advance notice | Minimum lead time before someone can book (e.g. 24 hours, so nobody books you for 30 minutes from now). |
| Max days ahead | How far in the future bookings open. Defaults to 60. |
For more (date overrides, multi-host availability, holidays), see Availability.
Step 6: Save
Click Create. You're back on the Scheduler list, and a share modal pops open with your public URL.
Your public URL
It looks like this:
https://app.aura-app.ai/b/aB3kL9mNxPq7That random string at the end is your unique link. We generate it for you — you can't customize it to be book.aura-app.ai/yourname/discovery or anything like that. The random URL is intentional: it makes the link unguessable, so bots can't find your booking pages by trying combinations.
Treat the URL as semi-private. Anyone with the link can see your availability and book. If a link gets shared somewhere it shouldn't be, or starts getting hit by spam, you can rotate it from the link's settings → Rotate URL.
Customize further
Once your link is created, click into it to add more.
Custom questions
Ask people things at booking time — company size, what they're working on, budget. See Custom Questions.
Disqualification rules
Filter out bad-fit leads automatically. For example: on a "What's your monthly revenue?" question, mark "Under $10k" as a disqualifier. Disqualified people see your fallback message or get sent to another page. See Disqualification Rules.
Redirect URLs
| What happened | Where they go after |
|---|---|
| They successfully booked | Your thank-you page or back to your site |
| They were disqualified | An alternative offer, a different page, anywhere |
Confirmation email
Customize what people get after they book — subject line, body, your tone.
Sharing your link
Direct copy
Click the copy button in the share modal. Paste anywhere:
https://app.aura-app.ai/b/aB3kL9mNxPq7Email signature
📅 Book a call → https://app.aura-app.ai/b/aB3kL9mNxPq7Website embed (iframe)
<iframe
src="https://app.aura-app.ai/b/aB3kL9mNxPq7"
width="100%"
height="700"
frameborder="0"
></iframe>See Embedding for popups, inline embeds, and passing UTM tags through.
QR code
The share modal generates a QR code from your URL — handy for events, signage, business cards.
What happens when someone books
On their end:
- They open your link and see your real-time availability.
- They pick a slot.
- They fill out any custom questions.
- They get a confirmation email and a calendar invite with the video link.
On your end:
- You get an email notification.
- A calendar event gets created with our Notetaker invited.
- A new lead pops into your pipeline (or your existing lead gets updated if their email matches).
- A call gets scheduled.
Managing your links
| What you want to do | How |
|---|---|
| Edit | Click the link card → make changes → save |
| Duplicate | Card menu → Duplicate |
| Disable | Card menu → Disable. The URL shows "Coming soon" instead of letting people book. |
| Rotate URL | Settings → Rotate URL. New random string, old URL goes 404. |
| Delete | Card menu → Delete. URL goes 404 immediately. Existing bookings still happen as planned. |
Tips
- Pick descriptive names. "30-min Discovery" or "45-min Product Demo" beats "My Link" or "Test" — you'll thank yourself when you're filtering analytics later.
- Match duration to reality. 30 minutes for actual 30-minute meetings. Over-running calls hurt close rates more than longer scheduled slots do.
- Don't make the form longer than the call. Custom questions are great for collecting the stuff you'd otherwise ask in the first 5 minutes. Anything more becomes a barrier.
- Use disqualification kindly. Send poor-fit leads to a downsell or a content page instead of a hard rejection. Better experience, better word of mouth.
What's next
- Availability — fine-tune your schedule
- Custom Questions — what to ask at booking time
- Embedding — put it on your website
- UTM Tracking — see what's driving bookings