Google Calendar

Connect Google Calendar to sync your availability and automatically generate Google Meet links for your bookings.

What You Get

• Real-time availability sync: Busy times block booking slots
• Automatic event creation: Meetings appear on your calendar
• Google Meet links: Auto-generated for every booking
• Bidirectional sync: Changes reflect in both directions

Setting Up

Step 1: Start Connection

1. Go to Settings → Integrations
2. Find Google Calendar
3. Click Connect

Step 2: Sign In

1. Google sign-in page opens
2. Select your Google account
3. Use your work account if applicable

Step 3: Grant Permissions

Google will request these permissions:

Click Allow to grant permissions.

Step 4: Confirm Connection

You'll see:

• ✅ Google Calendar connected
• Your calendar name
• Default conferencing: Google Meet

Google Meet Integration

Automatic Links

When someone books with you:

1. Calendar event created
2. Google Meet link auto-generated
3. Link included in:
   • Calendar invite
   • Confirmation email
   • Call details in Aura

No Additional Setup

Google Meet is automatically configured:

• No separate Meet integration needed
• Uses your Google account's Meet
• Supports all Meet features

Meeting Options

Google Meet links support:

• Screen sharing
• Recording (if enabled in Google)
• Chat
• Live captions

How Sync Works

Availability Calculation

Your Available Hours (in Aura)
        −
Google Calendar Events (busy)
        −
Buffer Time
        −
Advance Notice
        =
Available Slots Shown to Bookers

What Blocks Availability

Multiple Calendars

If you have multiple Google calendars:

• Primary calendar: Always synced
• Secondary calendars: Can be included
• Configure in Settings

Managing the Connection

View Status

Go to Settings → Integrations:

• Connection status
• Account connected
• Last sync time

Reconnect

If connection issues occur:

1. Click Disconnect
2. Click Connect again
3. Re-authorize

Disconnect

To remove the integration:

1. Settings → Integrations
2. Find Google Calendar
3. Click Disconnect

Troubleshooting

"Calendar not syncing"

1. Check you're signed into correct account
2. Verify permissions weren't revoked
3. Try disconnecting and reconnecting

"No available times showing"

1. Check your Aura availability is set
2. Verify calendar isn't blocking all slots
3. Check advance notice settings

"Google Meet link not working"

1. Verify Google Meet is enabled for your account
2. Check organization Google Workspace settings
3. Try regenerating the meeting

"Wrong calendar selected"

1. Disconnect from Aura
2. In Google, revoke Aura access
3. Reconnect and select correct account

Best Practices

Calendar Hygiene

• Mark personal events as Free to not block availability
• Keep calendar updated for accurate sync
• Use consistent timezone settings

For Teams

• Each team member connects their own calendar
• Round-robin respects individual availability
• Ensure all members are synced

Privacy & Security

What Aura Sees

• Event times (start/end)
• Busy/free status
• Calendar ID

What Aura Doesn't See

• Event titles (unless you share)
• Event descriptions
• Attendee lists
• Attachments

Revoking Access

To fully remove access:

1. Disconnect in Aura
2. Go to Google Account → Security
3. Third-party apps → Remove Aura

Next Steps

• Connect Calendar - Detailed setup
• Availability - Configure hours
• Create Booking Link - Start booking